On Wednesday June 6, 2018, a special meeting of the Board of Trustees was held, having been properly noticed on April 20, 2018. The purpose of the meeting was to give Members an opportunity to make comment about a proposed set of Rules and Regulations before the Board took a vote. The Board greatly appreciates the large number of Members who participated in the meeting. One Board Member remarked that he could not recall any other association meeting in recent history where so many Members were in attendance. It was literally standing room only! The Board also appreciated the courtesy demonstrated by all participants.
After almost two hours of constructive comments, the Board closed the member comment portion of the meeting and deliberated the rules. The Board unanimously approved the proposed Rules and Regulations, with only minor format and clarifying changes requested by the members in attendance. For example, reference was added to the Summit County Noise Ordinance as a standard in the rule concerning “Noises and Nuisances.” As requested, the adopted Rules also clarify the difference between a Continuing Violation and a Repeated Violation using the language already in the proposed rules.
During the comment period, a Member reminded all in attendance that Pinebrook is a community and that Members should always try to resolve disputes among themselves before involving the Association. The Board would like to emphasize this helpful suggestion. If you encounter behavior in our community that you believe is inconsistent with the Declaration or these Rules and Regulations, please discuss the situation with your neighbor if possible. Experience has shown that most issues can be resolved on that level. However, if you are not able to resolve the issue for any reason, you may always raise the matter with the Association.
Should it become necessary to make a complaint or report a violation of the Declaration or the Rules and Regulations, please do so in writing, by mail or email. Please refer to https://www.pbhoa.org/ for additional information. Please identify yourself and the other individual(s) involved, and include a description of the behavior at issue that includes, but may not be limited to, the location of the incident(s), time of day, frequency of behavior, photos or videos (with time stamps) if available, etc. The Association’s Trustees will investigate and attempt to resolve the situation, but please be patient and remember that we are all volunteers.
The Board wants to again thank all who participated in the June 6 meeting. Here are the Final Rules and Regulations as adopted. If you have questions or concerns about these Rules or any other issue at Pinebrook, you may go to the HOA contact form and submit a message to the Board.
PINEBROOK HOMEOWNERS ASSOCIATION Board of Trustees